Archiving Policy

Purpose

This policy outlines the procedures and standards for archiving the content of the SULAIKH Journal to ensure its long-term preservation, accessibility, and integrity.

Scope

This policy applies to all content published in the SULAIKH Journal, including articles, reviews, editorials, and other materials.

Principles

  • Preservation: Content will be preserved in a format that is easily readable and accessible for future generations.
  • Accessibility: Archived content will be made available to researchers, scholars, and the public through appropriate channels.
  • Integrity: The authenticity and accuracy of the archived content will be maintained.
  • Compliance: Archiving practices will comply with relevant legal and ethical standards.

Archiving Procedures

  1. Format Conversion:

    • All published content will be converted to a digital format that is suitable for long-term preservation, such as PDF or XML.
    • Conversion will be performed using industry-standard tools and techniques.

  2. Metadata Creation:

    • Metadata will be created for each item of content to describe its essential characteristics, including:
      • Title
      • Author(s)
      • Publication date
      • Keywords
      • Abstract
      • Citation information
    • Metadata will be stored in a structured format that is compatible with digital preservation standards.

  3. Storage:

    • Archived content will be stored on multiple redundant storage systems to ensure its durability and protection against data loss.
    • Storage systems will be located in secure facilities that are protected against environmental hazards, physical threats, and unauthorized access.

  4. Access and Preservation:

    • A digital repository will be established to provide access to the archived content.
    • Access will be granted to authorized users, including researchers, scholars, and the public.
    • Regular checks will be conducted to ensure the integrity and accessibility of the archived content.
    • Preservation strategies will be implemented to address technological obsolescence and data degradation.

Record Keeping

  • Records will be kept of all archiving activities, including:
    • Date of archiving
    • Format of content
    • Metadata created
    • Storage location
    • Access granted

Review and Updates

  • This policy will be reviewed periodically to ensure its continued relevance and effectiveness.
  • Updates will be made as necessary to reflect changes in technology, legal requirements, or best practices.

Compliance

  • The SULAIKH Journal will comply with all relevant legal and ethical standards related to data privacy, copyright, and intellectual property.
  • Appropriate measures will be taken to protect the privacy of individuals whose information is included in the archived content.

By following these procedures and principles, the SULAIKH Journal will ensure the long-term preservation, accessibility, and integrity of its content.